Annual conventions
The Annual Convention is organised alternately by our members in their home city where regulations, projects, goals, communication & marketing, finances, quality meeting, code of conduct, schedule and admissions are
discussed and decided together.
However, the governing body of the EAP Association is the General Assembly. Its Board of Officers is elected for three years. It is composed by a president, a vice-president, a general secretary, a treasurer.
The statutory General Assembly precedes the Convention.
(Scroll down to get all the details)
The XXXIV Annual Convention will be hosted in Malta.
Malta is hosting the 2024:
34th EAP Convention
Join us on 8-10 November 2024 !
How to submit a request to organise a meet agreed by the EAP? Deeper details in our "Become a member" section (deadline to send application is set to Fiday September 20th, 2024).
34th EAP Convention: Malta 2024
Hotel SALINI RESORT ****
Salina Bay
St Paul’s Bay
NXR9030, Malta
info@saliniresort.com
Phone: +356 2016 3000
Website: saliniresort.com
Domestic Transfers
The convention organiser provides transportation/transfer to and from the airport on Friday, October 8 and Sunday, October 10, 2024, respectively.
Accommodation (including breakfast):
- Single room 180€ (= 90 €/per person / per night)
- Touristical taxes : included
- Touristical taxes : included
- Twin room 130€/per person / for the 2 nights ( = 65€, /per person / per night)
- Touristical taxes : included
Convention costs (package) : 140€ / per person attending the convention, it includes:
- Transport/transfer from/to airport (respectively 8th and 10th October 2024)
- Friday dinner
- Convention Facilities
- Convention lunch (Saturday)
- Coffee breaks
- Interpreter services
- Saturday dinner, etc.
PLEASE NOTE: if there are private companions (not attending the EAP Convention), the package is 90€ (transfers and 2 dinners included).
PAYMENT:
50% to be paid before 30th September 2024 by bank transfer. 50% remaining to be paid before 15th October 2024
PEMBROKE ATHLETA ATHLETICS & TRIATHLON
Bank of Valletta No 229 Fleur De Lys Road, B’Kara BKR9069
IBAN N.: MT67VALL22013 000000015808871015 Sort Code: 22585
BOV Swift Code VALLMTMT
Return this booking form before Friday 20th September 2024 to: convention@eap-circuit.org
IMPORTANT:
For any cancellation from the payment date until Monday, October 21, 2024, at the latest, 50% of the amount will be refunded to the payer.
No refund will be made for any cancellation request received from Tuesday, October 22, 2024.
Guide for your application and for your presentation at the Convention
Read the 11 points' guide, available (also resumed in PDF, I EN-FR-ES-DE-IT) by clicking here
New candidate ? Follow the instructions and submit your application BEFORE Septermber 20th (*), 2024.
Contact us (candidate@eap-circuit.org) for more information.
*) For late applications, contact us.
Registrations are mandatory for member delegates and candidates.
Return the (Word) booking form before Friday 20th Septemeber 2024 to: convention@eap-circuit.org
ORGANISATIONAL FRAMEWORK (previsional)
- Friday 8th November 2024:
- From morning to evening: EAP delegates arrivals
- 18:30 to 19:30: General Assembly of the EAP Association
- 21:00: Group Dinner
- Saturday 10th November 2024:
- 07:30 to 08:20: Breakfast
- 8:30-12:30 : 34th EAP CONVENTION (morning session)
- 12:30-13:30 : Lunch and group photo
- 13:45-18:30 34th EAP CONVENTION (afternoon session)
- 20:30 Gala Dinner
- 22.30 Free evening
- Sunday 10th November 2024
- Departure of the delegations (times and destinations to be defined)
- Possibility to have a typical lunch in the Etna region
EAP members or athletics enthusiasts (non members) can contact the EAP with proposals of items or any points you would like to be considered in the Agenda.
Please send it to convention@eap-circuit.org
AGENDA (proposal)
Provisional Agenda (main topics)
Friday 08th November 2024:
18:30 EAP Governance meeting:
19:00 3d General meeting of the EAP
20:30 Group Dinner
@ Hotel SALINI RESORT MALTA ****
Dress code: free
Saturday 09th November 2024, @ 08:30
A) MORNING SESSION
08:30 Welcome
08:45 Roll Call
08:55 Validation of EAP minutes of the 33d Catania Convention, 2023
09:05 EAP association
09:20 Members
10:40 EAP statistics and metings' rankings
11:15 EAP 2025 Calendar
12:00 to 12:20 Official meeting and aperitif with the local authorities
12:30 13.40 Light Lunch
@ Hotel SALINI RESORT MALTA ****
13:45 Group’s Photo
B) AFTERNOON SESSION
14:00 The place and the recognition of the EAP Events in 2025
14:05 Quality Meeting Program
14:25 TrueAthletics
15:00 EAP Future
15:25 EAP Masters
15:50 EAP Running
16:10 Conclusions
16:15 – 16:30 Coffee-break
16:35 EAP RSC (corporate social responsibility: code of conduct, IRC program, Safeguarding and Environment)
16:45 EAP U18 commission
17:00 EAP Rebranding commission
17:45 AOB
18:00 Fixing of the 2026 annual subscription fees and entry fees
18:15 EAP triennial budget
18:25 Collection of the 2026 EAP-agreements
18:50 EAP structure
19:00 2026 presence of the EAP in great events:
19:15 Spring Talks 2025
19:20 Assignment of next annual conventions
19:25 Conclusions and closing remarks
19:30 End of the 34th Malta Annual Convention
20:30 GALA DINNER
Dress code: Smart casual & Sport elegant
Members register until Friday 20th October 2024 using the booking form (available under the Costs tab).
Candidates have until Tuesday October 15th, 2024 to apply.
As a reminder:
- Membership fee EAP members: the annual fee (from 1.1 to 31.12 of the following year) is set at 300€ . It has to be paid on site at the Annual Convention or, before the end of November, by Bank Transfer (click here for details).
- Entry fee for new EAP members : in addition to the annual fee (300€) new members must also pay a unique registration fee of 150€.
*) Conventions costs (see details under the tab "Costs") :
-
- The travel costs are under the responsibility of each member or candidate. (please book your flight in time).
- The Convention costs (accommodation, meals, internal transports, convention room, evtl. social program and activities) are published latest 45 days before the Convention.
They have to be paid, in total, to the Convention Organiser by Bank Transfer exclusively before the 15th October 2024. For more details please write to convention@eap-circuit.org.
EAP President's speech
By Mr Pablo Cassina, Events for Athletics Promotion president
Opening speech
Convention organiser's speech
By Mr Norman Saliba, meeting organiser of the Malta Convention and the EAP MALATA MEETING
Welcome speech
Will be published the day of the Convention
From Airport to the Hotel
Information will be published in September 2024
Dates of next EAP Annual Conventions :
- 34th Convention: 2024, 8-10 NOV Malta MLT
- 35th Convention: 2025, 7-9 NOV Codroipo ITA
- 36th Convention: 2026, 6-8 NOV Annecy FRA
- 37th Convention: 2027, 6-7 NOV TBD
33d EAP Convention: Sicily (ITA) 2023
Hotel Nettuno ****
Viale Ruggero di Lauria, 121
I - 95127 Catania - CT
+39 95 712 2006
www.hotel-nettuno.it
Domestic Transfers
- From the airport: estimated time: 15/20 minutes (view public transports in Google maps)
- From the city center/Railway Station (Catania centrale): estimated time: 5 minutes
Hotel Nettuno's shuttle service on demand (around 30€) to/from Catania airport. Call the Hotel:
+39 095 712 2006
Cars with NCC drivers are available upon reservation (for individuals or groups of people) which guarantee fast and safe travel from our facility to/from the airports, railway stations, ports or desired company offices. Hotel Nettuno offers a professional and highly exclusive service, capable of satisfying any need.
Accommodation + Convention & meals (package)
From Friday evening 3 November to Sunday morning 5 November 2023
In TWIN ROOM: 200€ per person - in SINGLE ROOM: 260€ (*)
- 2 nights accommodation and 2 breakfasts
- Friday dinner
- Convention room rental and technical equipment
- Interpreter services
- Convention Saturday lunch and coffee catering on Saturday
- Saturday dinner (partially offered by the organiser)
- Airport - hotel - City center transfers (offered by the organiser)
*) tourist tax and VAT included.
50% to be paid by bank transfer before October 10th, 2023 to:
ASD Sicilian Athletic Sport Race
IBAN N.: IT62K0335901600100000164864 Account N.: 164864
50% remaining to be paid before 31 october
Return the booking form before 10th October 2023 to: convention@eap-circuit.org
Guide for your application and for your presentation at the Convention
Read the 11 points' guide, available (also resumed in PDF, I EN-FR-ES-DE-IT) by clicking here
New candidate ? Follow the instructions and submit your application BEFORE October 10th, 2023.
Contact us (candidate@eap-circuit.org) for more information.
Registrations are mandatory for member delegates and candidates.
Return the booking form before 10th October 2023 to: convention@eap-circuit.org
Fill the Word Form (recommended), or- Download the PDF printable file
ORGANISATIONAL FRAMEWORK
- Friday 3d November 2023:
- From morning to evening: EAP delegates arrivals
- 18:30 to 19:30: General Assembly of the EAP Association
- 21:00: Group Dinner
- Saturday 4th November 2023
- 07:30 to 08:20: Breakfast
- 8:30-12:30 : 33d EAP CONVENTION (morning session)
- 12:30-13:30 : Lunch and group photo
- 13:45-18:30 33d EAP CONVENTION (afternoon session)
- 20:30 Gala Dinner
- 22.30 Free evening
- Sunday 5th November 2023
- Departure of the delegations (times and destinations to be defined)
- Possibility to have a typical lunch in the Etna region
EAP members or athletics enthusiasts (non members) can contact the EAP with proposals of items or any points you would like to be considered in the Agenda.
Please send it to convention@eap-circuit.org
AGENDA
Provisional Agenda (main topics)
Friday 3d November 2023:
18:30 EAP Governance meeting:
19:00 2nd General meeting of the EAP
20:30 Group Dinner
@ Hotel Nettuno ****
Dress code: free
Saturday 4th November 2023, @ 08:30
A) MORNING SESSION
08:30 Welcome
08:45 Roll Call
08:55 Validation of EAP minutes of the 32nd Celle Ligure Convention
09:05 EAP association
09:20 Members
10:40 EAP statistics and metings' rankings
11:15 EAP 2024 Calendar
12:00 to 12:20 Official meeting and aperitif with the local authorities
12:30 13.40 Light Lunch
@ hotel Nettuno ****
13:45 Group’s Photo
B) AFTERNOON SESSION
14:00 The place and the recognition of the EAP meetings within EA and WA in 2024: stands of the recognition process for the EAP? The EAP to face modern athletics evolution. Round table and discussions.
14:05 Quality Meeting Program
14:25 TrueAthletics
15:00 EAP Future
15:25 EAP Masters
15:50 EAP Running
16:10 Conclusions
16:15 – 16:30 Coffee-break
16:35 EAP code of conduct and IRC program
16:50 AOB
17:10 Fixing of the 2025 annual subscription fees and entry fees
17:15 EAP triennial budget
17:25 2024 EAP-agreements
17:50 EAP structure:
18:00 2024 presence of the EAP in great events:
18:15 Spring Talks 2024
18:20 assignment of next annual conventions
18:25 Conclusions and closing remarks
18:30 End of the 33d Catania Annual Convention
20:30 GALA DINNER
Dress code: Smart casual & Sport elegant
Members register until Monday 10th October 2023 using the booking form (available under the Costs tab).
Candidates have until Tuesday October 15th, 2023 to apply.
As a reminder:
- Membership fee EAP members: the annual fee (from 1.1 to 31.12 of the following year) is set at 300€ . It has to be paid on site at the Annual Convention or, before the end of November, by Bank Transfer (click here for details).
- Entry fee for new EAP members : in addition to the annual fee (300€) new members must also pay a unique registration fee of 150€.
*) Conventions costs (see details under the tab "Costs") :
-
- The travel costs are under the responsibility of each member or candidate. (please book your flight in time).
- The Convention costs (accommodation, meals, internal transports, convention room, evtl. social program and activities) are published latest 45 days before the Convention.
They have to be paid to the Convention Organizer by Bank Transfer exclusively before the 10th October 2023. For more details please write to convention@eap-circuit.org.
EAP President's speech
By Mr Pablo Cassina, European Athletics Promotion president
Opening speech
Convention organiser's speech
By Mr Nuccio Leonardi, meeting organiser of the meeting of Sicily World
Welcome speech
Will be published the day of the Convention
From Airport to Hotel Nettuno, through city center (by train and/or bus)
Travel time is between 45 and 76 minutes.
Click here for travel plan and schedule form Airport to Hotel Nettuno.
From city center (Catania centrale) to Hotel Nettuno, by bus:
Travel time is between 25 and 36 minutes.
Click here for travel plan and schedule form City center to Hotel Nettuno
Dates of next EAP Annual Conventions :
- 33d Convention: 2023, 3-5 NOV Catania ITA
- 34th Convention: 2024, 8-10 NOV Malta MLT
- 35th Convention: 2025, 7-9 NOV Codroipo ITA
- 36th Convention: 2026, 6-8 NOV Annecy FRA
32nd EAP Convention: Celle Ligure (ITA) 2022
HOTEL SAN MICHELE **** – CELLE LIGURE
Via Trieste, 5
I - 17015 Celle Ligure (SV)
Italy
+39 19 99 00 17
Check-in time: 14:00
Check-out time: 10:30
DOMESTIC TRANSFERS
(Genova Airport <-> Celle Ligure )
Other airports : Pisa, Milano Malpensa, Bergamo, Nizza: please check with the organiser.
Contact the Convention's organiser at convention@eap-circuit.org as soon as you know your flight schedule.
- Car
- Train (Celle Ligure rail station is 1.3 km far -> see map below)
- Plane (Airports: Genova 36 km - Pisa 206km - Milano Malpensa 206km, Bergamo 227km, Nizza 167 km, )
- By train:
- From Genova airport (every 30 min, ~ 1h06)
- From Pisa (~ 4-4h20)
- From Milano Malpensa (~ 3-4 hours)
- From Bergamo (~ 4+4.5 hours)
- From Nizza (~ 3h30')
- By train:
Accommodation + Convention & meals:
- 1) ACCOMMODATION
- Single room 160€ (= 80€/per person / per night)
- including breakfast
- Twin room 232€ (116€/per person) ( = 58€, /per person / per night)
- including breakfast
- Single room 160€ (= 80€/per person / per night)
- 2) CONVENTION & MEALS
- Convention costs (package) : 90€ / per person, it includes:
- Friday dinner
- Congress room rental and technical equipment
- Convention lunch and coffee catering on Saturday
- Interpreter services
- Saturday dinner
- etc.
- Convention costs (package) : 90€ / per person, it includes:
Payable by bank transfer before October 31st, 2022.
To: ASD - Associazione Sportiva Dilettantistica CENTRO ATLETICA CELLE LIGURE
IBAN N.: IT05A0617549361000005040080
SWIFT CODE: CRGEITGG
ACCOUNT N.: 50400.80
Return the booking form before 15th October 2022 to: celle@eap-circuit.org
Registrations are mandatory for member delegates and candidates.
Return the booking form before 15th October 2022 to: convention@eap-circuit.org
MAIN ORGANISATION
Venue
- Friday 4th November 2022:
- From morning to evening: EAP delegates arrivals
- 18:30 to 19:30: Governance meeting
- 20:30: Group Dinner
- Saturday 5th November 2022
- 07:30 to 08:20: Breakfast at the Hotel San Michele hotel
- 8:30-12:30 : 32nd EAP CONVENTION (morning session)
- 11:30 to 12:30 Official meeting and aperitif with the local authorities, partners, regional sport representatives and media
- 12:30-13:30 : Lunch and group photo
- 13:45-18:30 32nd EAP CONVENTION (afternoon session)
- 20:30 Gala Dinner
- 22.30 Free evening
- Sunday 6th November 2022
- Departure of the delegations (times and destinations to be defined)
EAP members or athletics enthusiasts (non members) can contact the EAP with proposals of items or any points you would like to be considered in the Agenda.
Please send it to convention@eap-circuit.org
AGENDA
Provisional agenda:
Main topics
- EAP Association : Creation of the EAP association, statutes and new bank account
- General overview of the 2022 EAP season
- New meeting candidates
- Statistics
- Start of the official recognition process for the EAP ?
-
why QMP and IRC are so important?
- EAP Meeting agreements
- Introduction of a new "EAP-delegation reimbursement form"
- EAP Code of Conduct and I Run Clean® program: thew 2022 season
- EAP Governance
- Treasurer
- EAP Budget 2023-24-25
- EAP Annual fees
- EAP Internal limits
- Wondermeeting : the EAP collaborative Meeting Management tool
Members register before Monday 26th September 2022 using the booking form (available Convention costs & Registration tab).
Candidates have until Tuesday October 11th, 2022 to apply.
As a reminder:
- Membership fee EAP members: the annual fee (from 1.1 to 31.12 of the following year) is set at 300€ . It has to be paid on site at the Annual Convention or, before the end of November, by Bank Transfer (click here for details).
- Entry fee for new EAP members : in addition to the annual fee (300€) new members must also pay a unique registration fee of 150€.
*) Conventions costs (see details under the tab "Convention Costs and Registration") :
-
- The travel costs are under the responsibility of each member or candidate. (please book your flight in time).
- The Convention costs (accommodation, meals, internal transports, convention room, evtl. social programme and activities) are published latest 45 days before the Convention.
They have to be paid to the Convention Organizer by Bank Transfer exclusively before the 31st October 2022. For more details : convention@eap-circuit.org.
Convention organiser's speech
By Mr Giorgio Ferrando, meeting organiser of the meeting of Celle Ligure, and EAP vice-president
Welcome speech
Will be published the day of the Convention
If your schedule does not allow you to benefit from the organizer's shuttles, no worries, here are some tips to reach the EAP Convention.
Local public transports "Trasporto Pubblico Locale nella Provincia di SAVONA" (TPL).
The measures for entry into Italy
Since the 1st June 2022 the green pass is no more required to enter in Italy from EU Member States and other foreign countries.
Useful numbers from the Ministry of Health
- From Italy: 1500 National information line
- From abroad: +39 0232008345 +39 0283905385
- Covid-19 : Regional telephone information hotlines: Liguria 800 811 187
For info on Coronavirus please write to: sonoinliguria@regione.liguria.it
Dates of next EAP Annual Conventions (provisional) :
- 32nd Convention: 2022, 4-6 NOV Celle Ligure ITA
- 33d Convention: 2023, 3-5 NOV Catania ITA
- 34th Convention: 2024, 8-10 NOV Malta MLT
- 35th Convention: 2025, 7-9 NOV Belfast NIR
- 36th Convention: 2026, TBD
31st EAP Convention: Palafrugell (ESP) 2021
HOTEL SANT ROC – CALELLA DE PALAFRUGELL
Plaça Atlàntic, 2
17210 Calella de Palafrugell
Girona - España
+34 972 61 42 50
DOMESTIC TRANSFERS
(Gerona or Barcelona Airport <-> Palafrugell / Sant Roc Hotel, Calella de Palafrugell)
Contact the Convention's organiser at convention@eap-circuit.org as soon as you know your flight schedule.
- Car,
- Train ( Girona rail station is 45 km far)
- Plane ( Girona airport 45 km - Barcelona airport 140 km)
Accommodation (including breakfast):
- Single room 150€. (= 75 €/per person / per night)
- Plus Touristical taxes : 0.66€ per person/per night
- Plus Touristical taxes : 0.66€ per person/per night
- Twin room 200€ (100€/per person) ( = 50€, /per person / per night)
- Plus Touristical taxes : 0.66€ per person/per night
- Convention costs (package) : 120€ / per person, it includes:
- Friday dinner,
- Congress room rental,
- Congress lunch and coffee catering on Saturday
- Interpreter services
- Saturday dinner, etc.
Payable upon arrival on Friday or by bank transfer before October 31st, 2021.
Registrations are mandatory for member delegates and candidates.
The provisional agenda, will be sent by e-mail to the member delegates and the candidates, one month before the Convention.
EAP members or athletics enthusiasts (non members) can contact us with proposals of items any points to be considered for the Agenda, please send it to convention@eap-circuit.org
Main topics:
- General overview of the 2021 EAP season
- EAP Status: Creation of the EAP association, statutes and new bank account
- New meeting candidates
- Statistics
- Quality Meeting Program (QMP): goals, principles and criteria
- EAP Meeting agreements
- EAP Code of Conduct and I Run Clean® program
- Erasmus+ for sport: new development and communication perspectives
- EAP Governance
- Treasurer
- EAP Budget 2022-23-24
- EAP Annual fees
- EAP Travel reimbursement calculator
- EAP Internal limits
- EAP Kits
- Data evolution, needs and direct implications
- Feedback from the AthTech21 in Zadar (22-24 Sept. 2021)
- Feedback from the European Athletics Convention (14-17 oct. 2021)
- EAP Toolkits
-
Wondermeeting : the EAP collaborative Meeting Management tool
-
- Addition of a new experimental EAP MASTER circuit
- EAP strategic communication partnerships
- Paris 2023 : the EAP commitment to prepare athletes and athletics to the olympics
Members register before Monday 28th September 2021 using the booking form (available Convention costs & Registration tab).
Candidates have until Tuesday October 12th, 2021 to apply.
As a reminder:
- Membership fee EAP members: the annual fee (from 1.1 to 31.12 of the following year) is set at 200€ . It has to be paid on site at the Annual Convention or, before the end of November, by Bank Transfer (click here for details).
- Entry fee for new EAP members : in addition to the annual fee (200€) new members must also pay a unique registration fee of 150€.
*) Conventions costs (see details under the tab "Convention Costs and Registration") :
-
- The travel costs are under the responsibility of each member or candidate. (please book your flight in time).
- The Convention costs (accommodation, meals, internal transports, convention room, evtl. social programme and activities) are published latest 45 days before the Convention.
They have to be paid to the Convention Organizer by Bank Transfer before the 31st October 2021 for, cash, at the beginning of the Convention. For more details : convention@eap-circuit.org.
Please refer to the authorities specifications published and updated on "SpTH" Spain Travel Health :
www.spth.gob.es
If you are preparing a trip to Spain, you must know that due to the COVID-19 health crisis, it is mandatory to fill out a Health Control Form which can be accessed from the page spth.gob.es or by downloading the app on your mobile from the same page.
YOU SHOULD NOT TRAVEL if you have symptoms compatible with COVID-19: fever, cough, breathing difficulties, during in the last 14 days
EAP President's speech
By Mr Pablo Cassina, European Athletics Promotion president
Opening speech
What is the impact of this situation on our meetings ?
What is the direct impact of all this, for the EAP ?
Ideas, projects, structure !
The EAP is now an association !
Now we are !
Convention organiser's speech
By Mr Josep Massa, meeting organiser of the meeting of Palafrugell, and EAP vice-president
Welcome speech
EAP_21_Convention_OrganizerWelcomeSpeech (PDF)
Bienvenidos al 31 congreso anual del circuito EAP.
Palafrugell entró en contacto con el circuito en invierno de 1991 y marcó un antes y un después en el atletismo de nuestra ciudad.
El 16 de mayo de 1992 organizó el primer meeting internacional de atletismo que se ha ido organizando durante 28 ediciones, contabilizando la participación de mas de 6000 atletas de 101 países de todo el mundo.
Nuestros atletas, especialmente los jóvenes, ya que el club es bastante modesto, han podido participar en muchas competiciones en el extranjero durante todos estos años.
La publicidad que ha hecho de Palafrugell el circuito y el meeting ha propiciado que anualmente se realicen campos de entrenamiento en nuestras pistas por parte de clubes y federaciones europeas e incluso de países mas lejanos.
Las estrechas relaciones con otros miembros han dado lugar a otras competiciones e intercambios, destacando el Encuentro de la Amistad, que se celebra anualmente y del que se acaba de celebrar la 26 edición el pasado mes de octubre.
Palafrugell organizó el congreso en 1995 y vuelve a organizarlo 26 años después, en el año del 50 aniversario del Club, que es quien cogerá el relevo al Ayuntamiento a partir de 2022 en la continuidad de la organización.
Os deseamos una feliz estancia entre nosotros
Welcome to the 31st annual convention of the EAP circuit.
Palafrugell came into contact with the circuit in the winter of 1991 and marked a before and after in the athletics of our city.
On May 16, 1992 it organized the first international athletics meeting that has been organized for 28 editions, counting the participation of more than 6000 athletes from 101 countries around the world.
Our athletes, especially young people, as the club is quite modest, have been able to participate in many competitions abroad during all these years.
Thanks to the publicity that has made from Palafrugell the circuit and the meeting European clubs and federations, even more distant countries, organize a lot of training camps on our track every years.
Close relations with other members have given rise to other competitions and exchanges, specially l’Incontro de l’Amicizia ( the Friendship Meeting), which is held annually and of which the 26th edition has just been held last October.
Palafrugell organized the congress in 1995 and organizes it again 26 years later, in the year of the 50th anniversary of the Club, which is who will take over from the City Council from 2022 in the continuity of the organization.
We wish you a happy stay with us
Bienvenue au 31e congrès annuel du circuit EAP.
Palafrugell est entré en contact avec le circuit à l’hiver 1991 et a marqué un avant et un après dans l’athlétisme de notre ville.
Le 16 mai 1992, il a organisé le première meeting et en 2021 il a arrivée a la 28 ème édition, comptant la participation de plus de 6000 athlètes de 101 pays de tout le monde.
Nos athlètes, surtout les jeunes, car le club est assez modeste, ont pu participer à de nombreuses compétitions à l’étranger pendant toutes ces années.
Merci a la publicité qui a fait de Palafrugell le circuit et le meeting nombreaux stages d’entraînement se realisent chaque anné sur nos installations par des clubs et fédérations européens et même de pays plus éloignés.
Des relations étroites avec les autres membres ont donné lieu à d’autres competitions et échanges, principalement le Rencontre d’Amitié, qui s’organose chaque année et dont la 26e édition vient de se tenir en octobre dernier.
Palafrugell a organisé le congrès en 1995 et l’organise à nouveau 26 ans plus tard, l’année du 50e anniversaire du Club, qui prendra la relève du conseil municipal à partir de 2022 dans la continuité de l’organisation.
Nous vous souhaitons un bon séjour avec nous
Benvenuti al 31° congresso annuale del circuito EAP.
Palafrugell è entrato in contatto con il circuito nell'inverno del 1991 e ha segnato un prima e un dopo nell'atletica della nostra città.
Il 16 maggio 1992 ha organizzato il primo meeting internazionale di atletica leggera che è stato organizzato per 28 edizioni, contando la partecipazione di oltre 6000 atleti provenienti da 101 paesi di tutto il mondo.
I nostri atleti, soprattutto i giovani, poiché il club è piuttosto modesto, hanno potuto partecipare a molte competizioni all'estero durante tutti questi anni.
La pubblicità che ha reso de Palafrugell il circuito e il meeting ha portato ai campi di allenamento annuali sulle nostre piste da parte di club e federazioni europee e anche di paesi più lontani.
Stretti rapporti con gli altri soci hanno dato vita ad altri orgnizazioni e scambi, como l'Incontro dell'Amicizia, che si tiene annualmente e di cui si è appena tenuta la 26esima edizione lo scorso ottobre.
Palafrugell ha organizzato il congresso nel 1995 e lo organizza di nuovo 26 anni dopo, nell'anno del 50 ° anniversario del Club, che è chi prenderà il posto del Consiglio comunale dal 2022 nella continuità dell'organizzazione.
Vi auguriamo un felice soggiorno con noi.
Josep Massa Roura,
Organiser of the 31st Convention
Meeting director of the Palafrugell Costa-Brava meeting
EAP Vice-president
If your schedule does not allow you to benefit from the organizer's shuttles, no worries, here are some tips to reach the EAP Convention.
Hotel St.-Roc ***
Plaça Atlàntic, 2
17210 Calella de Palafrugell
Girona - España
+34 972 61 42 50
info@santroc.com
Train RENFE (Barcelona or Girona airports, or Train Flaça station)
Taxi service in Palafrugell
www.taxipalafrugell.com
Phone: +34 609 511 071
reservas@taxipalafrugell.com
Credit cards accepted.
Dates of next EAP Annual Conventions (provisional) :
- 31st Convention: 2021, 5-7 NOV Palafrugell ESP
- 32nd Convention: 2022, 4-6 NOV Celle Ligure ITA
- 33d Convention: 2023, 3-5 NOV Catania ITA
- 34th Convention: 2024, 8-10 NOV Malta MLT
- 35th Convention: 2025, 7-9 NOV Belfast NIR
- 36th Convention: 2026, TBD
30th EAP e-Convention: Genève (SWI) 2020
Genève (SWI) has hosted the XXX Annual e-Convention on 7 November 2020
Accommodation (CANCELLED due to Pandemic situation):
Hôtel Ramada Encore Genève
10 Route des Jeunes
CH - 1227 Carouge - Geneva
GPS : Latitude : 46.1791 - Longitude : 6.1272
+41 22 309 50 00
Booking: +41 22 309 50 07
reservation@encoregeneve.ch
CANCELLED (due to pandemic situation)!
Transfers are provided on Friday from Geneva (Airport) to the Convention hotel and back on Sunday.
Contact the Convention's organiser at convention@eap-circuit.org or WhatsApp on +41 76 380 64 11 as soon as you know your flight schedule.
The 30th EAP Annual eConvention, will be held ONLINE on Saturday November 7th, 2020, by video conference.
Member delegates and candidates will be invited to join the online convention by email. Virtual participation is mandatory for both sessions (morning + afternoon).
Technical and practical requirements (Zoom):
Member delegates (i.e. with voting rights) and candidates, must:
- Submit to the connection tests as soon as they are invited (1 week before the convention)
- Be available on Saturday 7 November for online sessions, from 9 a.m. to 12 p.m. and from 1:30 p.m. to 5 p.m. (local time: UTC + 2) [virtual "Coffee breaks" will be agended ;-)]
- Have a desktop or laptop computer with the following capacity and equipment:
- Screen resolution 1024 x 768 pixels or more (Mac: 1280 x 800 or higher resolution),
- Graphics memory of 128 MB minimum,
- Integrated webcam with microphone and speakers,
- Hard drive 3.0 GB available hard disk space (Mac: 1.5 GB available hard disk space),
- Memory: 2.0 GB RAM,
- Processor : minimum 1.6 GHz (or more ) (32-bit or 64-bit),
- Operating System: Windows Server 2012 R2 +, Windows 10 or Windows 8.1, in 32-bit and 64-bit (Mac: Mac OS X 10.11 El Capitan or later),
- Microphone and built-in compatible speakers,
- Headphones with microphone or equivalent device.
Complete details on: https://docs.microsoft.com/fr-fr/microsoftteams/hardware-requirements-for-the-teams-app
Highly recommended: Headphone and microphone, in order to have quality discussions
Other participants (without voting rights) may assist with their smartphone or tablets.
- Accommodation (including breakfast):
- Single room (108 €/per person / per night), incl. daily tax
- Twin room (125 €, i.e. 61€/per person / per night), incl. daily tax
- Triple room (n.a.)
- Single room (108 €/per person / per night), incl. daily tax
- Convention costs (package) : 126€ / per person, it includes
- Friday dinner [at the hotel]: [32€ /per person]
- Saturday lunch "buffet plaisir" [at the hotel], conference room, Coffee breaks : [82€/per person]
- 3 wireless microphones, beamer : [240€ / for all, ~ 12€/per person, average]
- Transfers by car / shuttles (Friday and Sunday) from and to the airport respectively the hotel: offered by the organisers
- Geneva public transports are included (free daily ticket provided at the hotel)
- Saturday evening Gala Dinner: ~ 60€, offered by AtletiCAGenève, Convention's organiser
- Social program, Saturday evening: ~ 45€, offered by AtletiCAGenève, Convention's organiser
__________________
Total Costs (excluding travel and EAP annual fee) : 342€ /per person in single room or 248€ /per person in a double / twin room.
Please note: the Convention Organiser (CO), Association AtletiCAGenève (atleticageneve.ch), will fully participate in the costs of the Saturday traditional gala dinner, the driver(s) for transportation from and to the Geneva Airport and to and from the congress site.
Thank you !
CANCELLED (due to pandemic situation)
The following opportunities are proposed for the members and their partners, candidates who arrive earlier on Friday.
- CANCELLED (due to pandemic situation)
Saturday 7th November : Convention sessions
- CANCELLED (due to pandemic situation)
- Transfer from the hotel to Geneva international airport.
NB: Friday lunch (not included in the package) can also be taken at the hotel.
EAP President's speech
By Mr Pablo Cassina, European Athletics Promotion president
Opening speech
Dear members Meeting Organisers of the European Athletics Promotion circuit,
Dear candidates to join our organisation,
Dear guests,
Mrs Stefania Sebbreu Sports councilor of Celle Ligure
Mr Christoph Seiler, president of the Swiss Athletics federation,
Mr László Sátor, General Secretary of the Budapest Athletics Association
Mr Josep Maria Antentas, vice-president of the Catalan Athletics Federation
Noël Levêque, honorary life president of the EAP
I am honoured to be in this place, Geneva, where all started, 31 years ago.
(...)
-> To read the entire speech, please contact president@eap-circuit.org
Convention organiser's speech
By Mr Walter Zecca, president of AtletiCAGenève
Opening speech
Dear friends of athletics,
I am proud to be able to say a few words to you at the opening of this 30th EAP Convention.
It is clear that we would all have preferred to meet physically, but the sanitary conditions oblige us to see each other in a virtual world !!
What a long journey in 30 years !!! Starting from a common vision of three enthusiasts, the circuit has constantly developed, with many meetings associated with it , including some misfortune or happiness !!
(…)
-> To read the entire speech, please contact president@eap-circuit.org
The provisional agenda, will be sent to the member delegates and the candidates, one month before the Convention (i.e. by 7th October 2020).
EAP members or athletics enthusiasts (non members) can contact us with proposals of items any points to be considered for the Agenda, please send it to convention@eap-circuit.org
- Membership fee EAP members: the annual fee (from 1.1 to 31.12 of the following year) is set at 200€ . It has to be paid on site at the Annual Convention or, before the end of November, by Bank Transfer (click here for details).
- Entry fee for new EAP members : in addition to the annual fee (200€) new members must also pay a unique registration fee of 150€.
-
- The travel costs are under the responsibility of each member or candidate. (please book your flight in time).
- The Convention costs (accomodation, meals, internal transports, convention room, evtl. social programme and activities) are published latest 45 days before the Convention (i.e. by 20th September). They have to be paid to the Convention Organizer at the beginning of the Convention. For more details : convention@eap-circuit.org.
Registrations (mandatory for member delegates and candidates) will only be for the Online session of Saturday 7th November and invitations will be sent by eMail, latest one week before the Convention.
Please note: the following registration procedure is therefore no longer necessary.
Dates of next EAP Annual Conventions (provisional) :
- ? 30th "Extraordinary Convention" (if 30th anniversary celebrations can be postponed to 12, 13, 14 March, 2021 : Geneva, CH ?)
- 31st Convention: 2021, 5-7 NOV Palafrugell ESP
- 32nd Convention: 2022, 4-6 NOV Celle Ligure ITA
- 33d Convention: 2023, 3-5 NOV Catania ITA
- 34th Convention: 2024, 8-10 NOV Malta ITA
- 35th Convention: 2025, 7-9 NOV Belfast ITA
- 36th Convention: 2026, TBD
If your schedule does not allow you to benefit from the organizer's shuttles, no worries, here is how to circulate Geneva by public transport (a free hour-long ticket is available when you arrive at the airport, when you collect your baggage and BEFORE passing the last check).
Transports Publics Genevois "TPG": click here for more details
As soon as you know the time of your arrival in Geneva, you can also contact the organizer, convention@eap-circuit.org to organize your transport to the hote or whatsapp us : +41 76 380 64 11.
Click on the map to download the detailed and printable plan in PDF format:
29th EAP Convention: Leiria (POR) 2019
LEIRIA (POR) has hosted the XXIX Annual Convention on 8-10 November 2019
Monte Real - Hotel Termas Spa
Rua de Leiria,
Leiria 2425-039 Portugal,
Monte Real
www.termasdemontereal.pt
T. +351 244 618 900
geral@termasdemontereal.pt
Transfers are provided on Friday from Lisbon (Airport) to Monte Real (hotel) and back on Sunday.
Contact the organizer, Mrs Tatiana Fernandes, leiria@eap-circuit.org as soon as you know your flight schedule.
- Accommodation (including breakfast):
- Single room (75 €/per person / per night)
- Twin room (50 €/per person / per night)
- Convention costs (package) : 120€ / per person (*), it includes
- Friday dinner [at the hotel]
- Saturday lunch [15€] and dinner [25€]
- Convention costs: Equiped room rental at the stadium, Translation service, Coffee breaks [10€]
- Transfers by car / shuttles (Saturday: Lisboa-Leiria / Sunday : Leiria-Lisboa) and from the hotel to the stadium [51€: 46€ / Lisboa + 5€/ Congress]
*) Partners accompanying members or candidates participate with 90€ (includes all services, except Convention costs and Saturday Lunch)
Please note: the organizer club member, Juventude Vidigalense (juventudevidigalense.pt), will directly participate in the costs of the Saturday traditional dinner, the driver(s) for transportation from and to Lisbona and to and from the congress site (track). Thank you !
- ~10:00 am - ~ 8:30 pm : Transfers from the international airport of Lisbon to Monte Real Hotel
- from 2:00 pm : Welcome to the participants by the Congress organiser (a welcome desk is provided at the reception) and check-in. Main and updated informations provided here.
- Arrival at the “ Monte Real - Hotel Termas Spa **** in Monte Real”.
- 2:30 to 4:30 pm : Guided Tour of the city of Leiria.
- 5:00 to 5:30 pm : Participants are invited to a welcome reception at the City Hall with the Mayor of Leiria.
- (7:00 to 8:00 pm : Short meeting of the “ICC and Executive Committee” of the EAP)
- 8:30 - 10:00 pm : Dinner at the hotel
- After dinner : Free
Saturday 9th November : Convention sessions
- 7:00 - 8:15 am : Breakfast
- 8:30 am: transfer from Monte Real Hotel to the stadium in Leiria
- 9:00 - 12:00 am : Convention (morning session)
- 12:15 pm - 1:45 pm : Lunch at the stadium (catering service) + EAP group photo
- 2:00 - 6.30 pm : Convention (after-noon session)
- 7:00 - 7:30 pm : transfer from the stadium in Leiria to the Monte Real Hotel
- from 8:30 pm : Official dinner on a typical local restaurant with portuguese meal and atmosphere
- After dinner : Free
- Transfer from Monte Real Hotel to Lisbon international airport. Schedule will be copmmunicated on site.
- Please note: possibility to be driven earlier to Lisona City Center so that you can visit the city.
NB: Friday lunch (not included in the package) can be taken at the hotel.
Click on the images below for the English, respectively French version of the Agenda of the 29th Convention.
Access to these files is password protected. Please request your password.
Members register before Monday 30th September 2019 using the booking form (available from end of August 2019 on this page). Candidates have until Tuesday October 15th, 2019 to apply.
The participation in the Annual Convention is mandatory for all members and appliants !
As a reminder:
- Membership fee EAP members: the annual fee (from 1.1 to 31.12 of the following year) is set at 200€ . It has to be paid on site at the Annual Convention or, before the end of November, by Bank Transfer.
- Entry fee for new members EAP : in addition to the annual fee (200€) new members must also pay a unique registration fee of 150€.
Conventions costs (see details under the tab "Conventon Costs and Programme") :
-
- The travel costs are under the responsibility of each member or candidate. (please book your flight in time).
- The Convention costs (accomodation, meals, internal transports, convention room, evtl. social programme and activities) are published latest 45 days before the Convention. They have to be paid to the Convention Organizer at the beginning of the Convention.
Dates of next EAP Annual Conventions (provisional) :
- 30th Convention: 2020, 6-8 NOV Genève SWI (special 30th anniversary)
- 31st Convention: 2021, 5-7 NOV Palafrugell ESP
- 32nd Convention: 2022, 4-6 NOV Celle Ligure ITA
- 33d Convention: 2023, 3-5 NOV Catania ITA
- 34th Convention: 2024, 8-10 NOV Malta ITA
- 35th Convention: 2025, 7-9 NOV Belfast ITA
English
If your schedule does not allow you to benefit from the organizer's shuttles, no worries, here is how to reach Leiria by public transport.
From Lisboa Airport
- METRO -> www.metrolisboa.pt/en:
At the airport you can take the metro, RED line, to the stop S.Sebastião (11th stop and terminus). - Change subway and take the BLUE line subway to Sete Rios / Jardim Zoológico (2nd stop towards Reboleira).
- BUS -> www.rede-expressos.pt/en
Coming out of this metro station, you have the "Rede Expressons" Express Network (bus hub),
Several buses go to Leiria all day from 7:30 am to 00:15 am (for example, there is one at 4:30 pm) and the journey time varies between 1:45 and 2hours. The ticket is 12 € 80.
As soon as you know the time of your arrival in Leiria, you can contact the organizer, Mrs. Tatiana Fernandez (tatiana@eap-circuit.org) to organize your transport to the hotel: +351 91 43 59 77
Français
Si vos horaires ne vous permettent pas de bénéficier des navettes de l'organisateur, pas de soucis, voici comment rejoindre Leiria par les transports publics.
Depuis l'aéroport de Lisbone
- METRO -> https://www.metrolisboa.pt/en:
A l'aéroport vous pouvez prendre le métro, ligne ROUGE, jusqu'à l'arrêt S.Sebastião (11e arrêt et terminus). - Changer de métro et prendre le métro ligne BLEUE, jusqu'à Sete Rios / Jardim Zoológico (2éme arrêt en direction de Reboleira).
- BUS -> https://www.rede-expressos.pt/en
En sortant de cette station métro, vous avez la Réseau Express (hub de bus),
Plusieurs bus vont toute la journée à Leiria de 07h30 à ooh15 (par exemple, il y en a un à 16h30) et la durée du trajet varie entre 1h45 et 2h. Le ticket est à 12€80.
Aussitôt que vous connaissez l'heure de votre arrivée à Leiria, vous pouvez contacter l'organisateur, Mme Tatiana Fernandez (tatiana@eap-circuit.org) pour qu'elle organise votre transport jusqu'à l'hôtel: +351 91 43 59 77
