Annual conventions

The Annual Convention is the governing body of the EAP circuit. Organised alternately by our members in their home city, it is a kind of "General meeting" where regulations, projects, goals, communication & marketing, finances, quality meeting, code of conduct, calendar and admissions are discussed and decided all together. The Governing body is the SEC (Steering and Executive Committee), the PCC (Permanent and Core Commission), the OCC (Organisation and Council Commission) and the MO (Meeting Organiser), plus the candidates.
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The XXXI Annual Convention will be hosted by Palafrugell, at the suggestive Sant Roc hotel **** , in Calella de Palafrugell.

Palafrugell is hosting the 2021:

31st EAP Convention

Join us on 5-7 November 2021 !

How to submit a request to organise a meet agreed by the EAP? Deeper details in our "Become a member" section (deadline to send application is set to October 12th, 2021).

learn more about the 30 years' celebrations of the EAP ?


31st EAP Convention: Palafrugell (ESP) 2021


Plaça Atlàntic, 2
17210 Calella de Palafrugell
Girona - España

+34 972 61 42 50

The Convention venue

(Gerona or Barcelona Airport <-> Palafrugell / Sant Roc Hotel, Calella de Palafrugell)

Contact the Convention's organiser at as soon as you know your flight schedule.

You can arrive to Palafrugell by :
  • Car,
  • Train ( Girona rail station is 45 km  far)
  • Plane ( Girona airport 45 km - Barcelona airport  140 km)

Genève (SWI) has hosted the XXX Annual e-Convention on 7 November 2020

Accommodation (CANCELLED due to Pandemic situation):

Hôtel Ramada Encore Genève

10 Route des Jeunes
CH - 1227 Carouge - Geneva

GPS : Latitude : 46.1791 - Longitude : 6.1272

+41 22 309 50 00
Booking: +41 22 309 50 07

The Convention venue (CANCELLED due to Pandemic situation) :
At the Hotel Ramada Encore
Conference Room

CANCELLED (due to pandemic situation)!

Transfers are provided on Friday from Geneva (Airport) to the Convention hotel and back on Sunday.

Contact the Convention's organiser at or WhatsApp on +41 76 380 64 11 as soon as you know your flight schedule.

LEIRIA (POR) has hosted the XXIX Annual Convention on 8-10 November 2019

Monte Real - Hotel Termas Spa

Rua de Leiria,
Leiria 2425-039 Portugal,
Monte Real
T. +351 244 618 900

The Convention will be held at the Municipal Stadium of Leiria.
A Meeting Room (booked for Saturday and, if necessary, for Sunday morning).
Transfer from the Monte Real Hotel to the stadium, and back, are provided by the organizer. Travel time is about 15 minutes.

Transfers are provided on Friday from Lisbon (Airport) to Monte Real (hotel) and back on Sunday.

Contact the organizer, Mrs Tatiana Fernandes, as soon as you know your flight schedule.

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