Annual conventions

The Annual Convention is organised alternately by our members in their home city where regulations, projects, goals, communication & marketing, finances, quality meeting, code of conduct, schedule and admissions are
discussed and decided together.

However, the governing body of the EAP Association is the General Assembly. Its Board of Directors is elected for two years. It is composed by a president, a vice-president, one to three historical co-founding members (or their replacements, appointed by them), the oldest organizing member in activity, since the creation, a general secretary, a treasurer.
The statutory General Assembly precedes the Convention.
(Scroll down to get all the details)

The XXXIII Annual Convention will be hosted in Sicily (Catania).

Catania (Sicily) is hosting the 2023:

33d EAP Convention

Join us on 3-5 November 2023 !

How to submit a request to organise a meet agreed by the EAP? Deeper details in our "Become a member" section (deadline to send application is set to Tuesday October 10th, 2023).

Learn more about the history of the EAP ?

33d EAP Convention: Sicily (ITA) 2023

Hotel Nettuno ****

Viale Ruggero di Lauria, 121
I - 95127 Catania - CT
+39 95 712 2006

Click here for Google Maps


The Convention venue

Domestic Transfers

Hotel Nettuno's shuttle service on demand (around 30€) to/from Catania airport. Call the Hotel:
+39 095 712 2006
Cars with NCC drivers are available upon reservation (for individuals or groups of people) which guarantee fast and safe travel from our facility to/from the airports, railway stations, ports or desired company offices. Hotel Nettuno offers a professional and highly exclusive service, capable of satisfying any need.

32nd EAP Convention: Celle Ligure (ITA) 2022


Via Trieste, 5

I - 17015 Celle Ligure (SV)


+39 19 99 00 17

Check-in time: 14:00
Check-out time: 10:30

The Convention venue

(Genova Airport <-> Celle Ligure )
Other airports : Pisa, Milano Malpensa, Bergamo, Nizza: please check with the organiser.

Contact the Convention's organiser at as soon as you know your flight schedule.

You can arrive to Celle Ligure by :
  • Car
  • Train (Celle Ligure rail station is 1.3 km far -> see map below)
  • Plane (Airports: Genova 36 km - Pisa 206km - Milano Malpensa 206km, Bergamo 227km, Nizza 167 km, )
    • By train:
      • From Genova airport (every 30 min, ~ 1h06)
      • From Pisa (~ 4-4h20)
      • From Milano Malpensa (~ 3-4 hours)
      • From Bergamo (~ 4+4.5 hours)
      • From Nizza (~ 3h30')

31st EAP Convention: Palafrugell (ESP) 2021


Plaça Atlàntic, 2
17210 Calella de Palafrugell
Girona - España

+34 972 61 42 50

The Convention venue

(Gerona or Barcelona Airport <-> Palafrugell / Sant Roc Hotel, Calella de Palafrugell)

Contact the Convention's organiser at as soon as you know your flight schedule.

You can arrive to Palafrugell by :
  • Car,
  • Train ( Girona rail station is 45 km  far)
  • Plane ( Girona airport 45 km - Barcelona airport  140 km)

30th EAP e-Convention: Genève (SWI) 2020

Genève (SWI) has hosted the XXX Annual e-Convention on 7 November 2020

Accommodation (CANCELLED due to Pandemic situation):

Hôtel Ramada Encore Genève

10 Route des Jeunes
CH - 1227 Carouge - Geneva

GPS : Latitude : 46.1791 - Longitude : 6.1272

+41 22 309 50 00
Booking: +41 22 309 50 07

The Convention venue (CANCELLED due to Pandemic situation) :
At the Hotel Ramada Encore
Conference Room

CANCELLED (due to pandemic situation)!

Transfers are provided on Friday from Geneva (Airport) to the Convention hotel and back on Sunday.

Contact the Convention's organiser at or WhatsApp on +41 76 380 64 11 as soon as you know your flight schedule.

29th EAP Convention: Leiria (POR) 2019

LEIRIA (POR) has hosted the XXIX Annual Convention on 8-10 November 2019

Monte Real - Hotel Termas Spa

Rua de Leiria,
Leiria 2425-039 Portugal,
Monte Real
T. +351 244 618 900

The Convention will be held at the Municipal Stadium of Leiria.
A Meeting Room (booked for Saturday and, if necessary, for Sunday morning).
Transfer from the Monte Real Hotel to the stadium, and back, are provided by the organizer. Travel time is about 15 minutes.

Transfers are provided on Friday from Lisbon (Airport) to Monte Real (hotel) and back on Sunday.

Contact the organizer, Mrs Tatiana Fernandes, as soon as you know your flight schedule.

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